1.2. Subject of the procurement: Procurement of Network Equipment

1.3. Quantity and specifications:

1.4. The criteria for selection of the most favorable bidder:

- Technical features of the equipment and fulfillment of the technical requirements from the specifications
- Price
- Bidder qualification
- Local support (i.e. ability of the bidder to offer professional services, quality certificates)
- Method of payment (Note: Payment will be made at least 15 days after the signing of the Acceptance Test of the Solution for the full functional wireless infrastructure)
- Delivery deadline – the bidder is to state the shortest delivery deadline, but not longer than 5 (five) weeks after the order delivery (otherwise penalties are calculated from 0.5% of the order value for every day of delay, to a maximum of 12.5% of the total order value)
- Warranty and terms of warranty
- References

1.5. Offer validity deadline: 30 days of the day of selection of a most favorable bidder

1.6. Offer submission deadline: by 16:00hrs on 30.06.2008 the latest.


2. CONTENTS OF THE OFFER

2.1. The Offer should contain two internal envelopes:

2.1.1. It is obligatory that one internal envelope, marked “TECHNICAL OFFER AND DOCUMENTATION”, should contain the following data and documentation:
1. Producers Authorization Form
Name, address and seat of the bidder, authorized person, telephone and fax number
2. Detailed description and technical characteristics, i.e. THE COMMERCIAL OFFER WITHOUT PRICES
3. Warranty data and terms of warranty.
4. Document proving a three (3) year experience in reselling and installing equipment of the similar type as the one subject to this procurement.
5. The bidder must present the Manufacturer Authorization Form (MAF) issued by the local manufacturer representative office.
(Note: All the equipment requested needs to be sourced from the same vendor in order to ensure the best compatibility and functionality levels.)
6. References on the delivery of similar type of equipment from at least three (3) purchasers in the last three (3) years
7. Certificate issued by the relevant institution for quality control confirming the suitability of the equipment in accordance with the standards
8. Technical equipment and HR structure – technical staff
9. Delivery deadline of a received order from the Purchaser – the Purchaser is to state the shortest delivery deadline, however, not longer than five (5) weeks after the reception of the order by the Purchaser (otherwise penalties are calculated from 0.5% of the order value for every day of delay, to a maximum of 12.5% of the total procurement value)
10. Materials proving the quality of the offered equipment and quality certificates.
11 The bidders must present a complete documentation and instructions regarding the implementation of the project including security plan.
12. Fulfillment of the technical requirements (with the submitted documentation, as well as Statement for consent to the Technical requirements, item by item marked fully fulfilled or partly fulfilled or unfulfilled).
13. The bidders must present a post implementation technical support procedures and must provide support, troubleshooting and maintenance for the wireless infrastructure to the level 27x7x4.
14. A document issued by a competent body or institution confirming that no bankruptcy or a liquidation procedure has been initiated against the bidder and that no security measure – ban on performing an activity has been issued against the bidder (the original or a copy not older than six months verified by the bidder) for domestic and foreign bidders.
15. Bidders are to submit a Solvency document from the Central Register of the RoM (original or copy not older than six months, verified by the bidder).
16. Declaration of conformity
17. Relevant Cisco firm specializations are a plus.

2.1.2. It is obligatory that a second internal envelope, marked “COMMERCIAL OFFER”, contains the following data and documentation:
 - A separate price for the offered devices, total price without calculated VAT expressed in EUR
 - Method of payment with a bank remittance, within 15 days after the signing of the Acceptance Test of the Solution for the full functional wireless infrastructure and invoice submission

2.2. The offer should be prepared in accordance with the defined requirements given in this request and in accordance with the Specification. If the offer is not prepared as required and does not contain the requested data, the offer will be considered to be incomplete.

3. FINAL PROVISIONS

3.1. The offers should be submitted to the South East Europe University, Ilindenska bb, 1200 Tetovo, not later than 16:00hrs on 30.06.2008. Every offer received in the Campus after the deadline will be returned to the bidders.

3.2. The offer is submitted in a single original copy signed by the bidder’s responsible person, in a sealed envelope. A note “DO NOT OPEN” should be placed in the top left-hand corner of the envelope, as well as the request code: (Code: Network equipment).

The first internal envelope should enclose the accompanying and technical documentation and be marked “Technical Offer and Documentation”.

The second internal envelope should enclose the technical offer with the commercial prerequisites and be marked “Commercial Offer”.

3.3. The offer must include all the components of the solution (partial offers will not be accepted).

3.4. The offer should be submitted in a single original copy, and every page should be endorsed by the bidder’s responsible person.

3.5. The offers will be opened without the presence of the bidders.
3.6. Offers will be accepted in English, Albanian or Macedonian Language.

Additional information can be obtained at m.emini@seeu.edu.mk or by phone on 044 356096 or 044356093.

SOUTH EAST EUROPE UNIVERSITY